NAPFA Spring 2025 National Conference

Exhibiting at the NAPFA Spring Conference

Welcome, valued exhibitors and sponsors! We're thrilled to have you join us for the 2025 NAPFA Spring National Conference, May 7-10, 2025 at Sheraton Phoenix Downtown in Phoenix, AZ.

This page is your comprehensive resource for all the information and tools you need to maximize your success at the event.

Expand your Visibility

Maximize your impact at the 2025 NAPFA Spring National Conference! Take advantage of exclusive sponsorship opportunities like Reception Sponsorships, Mobile App Sponsorships, Wi-Fi Sponsorships, and more—each with dedicated signage to amplify your brand. Explore all available opportunities in the 2025 Partnership Guide.

Key Dates & Deadlines:

April 7: Advance Shipment may begin arriving at shipping warehouse
April 7: Exhibitor Profile Submission Deadline
April 15: Registration Deadline
April 17: Discount Deadline Date for AV
April 21: Electrical & AV Order Deadline
April 30: Shipping & Logistics Deadline
May 5: Last Day for Advance Shipment to shipping warehouse
May 8: 8am - 12pm: Move-In
May 8: 12pm - 4:15pm: Exhibit Hall (Solutions Exchange)
May 8: 5:15pm - 6:15pm: Cocktail Reception with Attendees
May 9: 7am-8am: Breakfast with Attendees
May 9: 9:30am - 4:30pm: Exhibit Hall (Solutions Exchange)
May 9: 4:30pm: Move-Out

Essential Documents & Forms:

Electrical & AV Order Form: Submit your electrical and AV requirements in the Online Portal.
Exhibitor Rules & Regulations: Explore the Exhibitor Rules and Regulations to familiarize yourself with the exhibit policies and liabilities.

Exhibitor Profile & Marketing:

Exhibitor Profile Submission: Create or update your company profile for the event website and app by completing the Exhibitor/Sponsor Information Submission Form.
Social Media Hashtag: #NAPFA2025 - Use the official conference hashtag to promote your participation.
Logo & Branding Guidelines:  Ensure your branding is consistent with the event standards listed in the Logo and Branding Guidelines.

Exhibitor Registration

Complete registration for your representatives that will be onsite manning your booth. You are only able to register the number of representatives that are listed in your exhibitor agreement.

NAPFA Spring 2025 National Conference Registration

Use promo code: EXREP

Complete registration by April 15, 2025

On-Site Information:

Here is what is Included in the Standard Booth - Booth Size: 8' x 10'

8' High Gray Backwall Drape
3' High Gray Sidewalls
1 - 6' Gray Skirted Table
2 - Plastic Contour Chairs
1 – Wastebasket
1 - Booth ID Sign

Please Note: The Facility is Carpeted.

We have partnered with GES for exhibitor management. View the Service Kit by GES to get information on booth furnishing, labor, and EAC (Exhibitor Appointed Contractors) requirements.

Shipping & Logistics:

All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the facility. The facility does not have the capabilities to receive nor does it have adequate storage space for Exhibitor materials. Any materials shipped to the facility will be consigned to GES and the exhibiting company will be billed the appropriate material handling charges by GES.

Advanced Shipment to Warehouse is available. Shipping address and labels are listed in the Service Kit by GES.

Shipments should arrive on or between business days:

Friday, April 4, 2025 - Monday, May 5, 2025

Warehouse receiving hours are:

Monday - Friday, 8:00 AM to 2:30 PM; Closed 11:00 AM to 12:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

Please remember: Direct to show site shipments will not be accepted at Sheraton Phoenix Downtown.